Hiddenbrook is excited to host our first ever IM Carnival on Monday July 1! We have a lot of important information to pass on you, if you are volunteering or have a swimmer in the meet please read below.

Timing

Half 1: 12 and under swimmers, arrive by 5 PM

Warm ups 5:15-5:45, each team will get 1 lane to warm up

We have 25 heats, first half swimming is projected to start at 6 PM and end around 7:30 PM

Half 2: 13 and older swimmers, arrive by 7:20 PM

Warm ups 7:40 to 8:00, each team will get 1 lane to warm up

We have 18 heats, second half swimming is projected* to start around 8 PM and end around 9 PM

*2nd half timing is dependent on the first half and may start after 8 PM, but 2nd half heats will start no earlier than 8PM

Volunteers

We still have some open volunteer needs. Please check the job sign up, most roles are first or second half only and these 'halves' should be shorter than in a normal B meet. 

Pool set up volunteers please arrive by 4 PM.

1st half volunteers please arrive by 5:10, 1st half Timers and Officials will have a briefing at 5:20.

2nd half volunteers please arrive by 7:30, 2nd half Timers and Officials will have a briefing at 7:40

White top and navy bottoms for Timers and Officials.

Marshals will swap out after last 12U heat

Team areas

Teams areas will be marked on the grass pipeline. We will provide garbage bags for each area. Remind swimmers to pick up their trash.

Swimmers should bring chairs. Bug spray may also be helpful.

The playground will be marked with caution tape. Please ask your swimmers not to play on the equipment during the meet for safety.

We will have a photo area near the team areas. The meet theme is “Red, White, and Blue”. Take lots of pictures!

We will have concessions.

Parking

Please please please try not to park in our lot for this meet. There are several good options where you can park nearby and walk to the pool. Dranesville Elementary is one option, just be careful given the on-going construction. Wherever you park, please park legally and do not block driveways or mailboxes. 

Our role as hosts

Monday evening B meets, including the IM Carnival, are developmental meets. They are intentionally not scored and there are many 'winners', including kids who swim personal bests, kids who try a new stroke, and kids who make a new friend. We want every swimmer who attends on Monday to feel good about their effort and proud that they can swim an IM. Please remind your swimmers to be supportive of their fellow Hurricanes and of the visiting teams. If you notice or see anything that is not in the spirit of good sportsmanship please let one of your reps know or a coach  know. We also have team area parents who can assist. As parents we also have a role, some pools just feel friendlier and I hope we can be one of those. 

Please reach out if you have any questions. A diagram of the pool set up is attached. Meet sheets are also attached. If you know your swimmer will not be at the meet please reply to this email so that we can write up a scratch sheet prior to the meet.  

-Sandy Davis and Dawn Jarvis